Vendor Booth Information & Guidelines

For questions, please contact Fairfield RAGBRAI Committee Members:

Brittany Winlsow
Brooke Courtney
vendors@fairfieldragbrai.com

Fees
  • Non-profit $350
  • For profit $750
  • Clean-up Deposit $100 (refundable)
  • Electricity $75 per booth +

This fee will be required before any organization will be permitted to be a RAGBRAI vendor.

Checks should be made payable to: Fairfield RAGBRAI 2019

With the payment of this fee and if approved, vendors will receive a space approximately 25’ by 25’ around the Fairfield Square, advertising in an information packet handed out to the riders. All official RAGBRAI vendors will be featured on official maps. If a larger space is needed, please contact us for pricing.

Approval

The Fairfield RAGBRAI committee will make recommendations to the City of Fairfield. The City of Fairfield will approve all permits and have sole discretion to decline to issue a permit for any reason, provided, however, that no applicant for a permit shall be denied based upon the race, creed, color, sex, age, sexual orientation, or country of origin of the applicant.

Locations

The beverage garden and most vendors will be set up in and around the Fairfield square, there is also room for vendors at the main campgrounds and the Jefferson County Fairgrounds. The fee will be the same for all areas.

Pricing

It will be up to each vendor to set their own prices. Our committee will be happy to assist you in making recommendations on prices. The RAGBRAI officials recommend that two prices be offered for
main items or a meal – one for registered RAGBRAI participants (all registered riders and support personnel will have a wristband) and anyone wearing an official Fairfield RAGBRAI shirt, and another price for all others. (For example, if your meal will be $7.00, make this your wristband/t-shirt price and charge $8.00 for others.) To assure that prices are fair and reasonable, we ask that these be listed on your application.

Vendor Stall Size

Vending Stall will be 25’ x 25’

Food Safety

Food safety is very important. It is required that every food vendor attends a Food Safety Certification Class. This requirement is also necessary for any group who serves at their own site (i.e. church). All food vendors will receive information on date and time of Food Safety Class. The Iowa Food Safety and Protection Task Force will inspect all food vendors on or before July 25th, 2019. The Iowa Food Safety and Protection Task Force will be monitoring all food vendors. If they find a group or organization set up selling food that has not met the requirements, they will shut the group down immediately.

Insurance

All vendors will be required to show proof of liability insurance. This should be included with the application.

Booth Setup

Setup hours are 8:00 a.m. to 2:00 p.m. Thursday, July 25th. Food booths must be set up and ready for inspection by 10:00 a.m. Food vendors will not have a specific inspection time assigned to them. You must be ready for inspection.

Ice

Ice will be sold on the Fairfield square.

Electricity

Please let us know in advance if you require special plugs or adapters for your booth. The individual vendors must supply all needed electrical cords.

Clean Up

Vendors will be expected to have their areas as clean when they leave as when they arrived. Trash receptacles will be provided to help. If we all work together, we will have a clean and safe environment for our guests and our community. A $100 cleanup deposit is required and will be returned after the area has been inspected at the end of the event and upon departure. Deposits will be returned by mail or shredded upon request. There will be no deposit charge for vendors operating at their established locations (i.e. churches). All vendors will be required to be cleaned up by midnight, July 25th, 2019.

Signage

Signage will be the responsibility of the vendor. It is recommended that signs be large and easy to read with menu items and prices. It is recommended that vendors have a sign they can display if and when they run out of food.

Success

The task of serving so many in one evening is great, and we hope that with the willingness and cooperation of many, Fairfield can be hospitable and accommodating to all of our visitors. Our vendors are an important of our success. The Vending Committee is available to answer your questions and help you be successful when RAGBRAI comes to Fairfield on Thursday, July 25th, 2019. We believe everyone can win, but only if there is good communication and everyone works together.

Further Information

All vendor applications need to be submitted by June 1st. If necessary, additional information will be provided to all vendors as available. There will be enforcement monitoring vendor activity. Any unauthorized vendors who have not registered with the Fairfield Official RAGBRAI Committee will be reported and shut down immediately.

What type of food do you suggest we serve?

Top 10 RAGBRAI Foods

  1. Lasagna with Meat
  2. Spaghetti with Meat
  3. Grilled Chicken
  4. BBQ
  5. Pizza
  6. Baked Potato
  7. Steak Sandwich
  8. Turkey & Noodles
  9. Mexican
  10. Beef & Noodles

* Don’t forget Fairfield is looking for Vegetarian, Organic, and Ethnic Food Vendors!

What type of drinks do you suggest we serve?

Not all RAGBRAI participants drink beer or pop; many prefer fruit drinks, iced tea, coffee, espresso, lemonade, milk or water.

How many people should we plan to feed?

Expect to turn your tables four-times over.

When will we get to meet with the Vendor Committee?

We will hold a meeting the second week of June for all vendors.